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Security  > Offsite Storage  > Planning 

Offsite Storage - Planning Implementation

As with any part of your information systems, integrating offsite storage into your infrastructure requires planning. Although it may seem intimidating for smaller businesses, the planning process does not have to be overwhelming. It is, however, important. Remember, the reason you are implementing offsite storage is to protect your most vital corporate data from disaster. A disaster can be something as major as an earthquake and as minor as accidental deletion of critical files.

For the planning process, work closely with your IT staff or consulting firm. The information on this website is not meant to be comprehensive, however, these are a few of the basic items you should address during the planning process.

Review current policies, procedures and operations.

  1. The business objective. Take a few moments to write up a simple sentence or paragraph regarding why you are implementing offsite storage. Keep this in mind while planning.
  2. Review existing data retention operation.? Is the backup system working as expected? Can you recover data from existing backups? Are there new systems or new sets of critical business data that are not incorporated into your existing backup procedures? Is inappropriate data being backed up? In the last several years various litigation and court cases have made it clear that there is liability in retaining data that you do not really need or want.
  3. Briefly reassess data retention policies. With the Offsite Storage business objective in mind, look at your business and it's data, and identify the mission critical sections of data you need to retain. Decide what portion (or all of it) should be securely stored offsite.
  4. Briefly reassess existing data retention procedures. As with most information technology systems, failure points tend to be human error. If your existing backup procedures require manual intervention (somebody has to click 'okay', or physically rotate a tape drive), this is a plausible fail point. You want your backup systems fully automated so they run smoothly and securely. The only manual process involved should be an annual or semi-annual data recovery test to ensure backed up data is recoverable in case of disaster.
  5. Locate and adjust any issues with your poliices and procedures.? If you have found problems, inconsistencies or weakness in your system, then STOP HERE. Implementing offsite storage to replicate backup systems that are not 100% functional will only propogate the problem.

Are your systems Offsite Storage ready?

  1. Is the data centralized? Your data must be centralized on a backup server in your office and the data must be accessible (either from the backup server itself, or from another dedicated gateway) to be pushed 'out' to the offsite storage system.
  2. Is there enough server capacity(CPU, memory and disk space)? The backup server(s) capacity needs to be adequate for current and future needs. If disk space is limited, install those extra drives because corporate data tends to grow at exponential rates. You don't want to find out in six months or a year that your backup systems are failing because of insufficient disk space.
  3. How will your 'gateway' to the offsite storage system work? Closely review security policies regarding how the server connects to the Internet and accesses the backup data. For smaller companies, a single backup server, properly secured behind a firewall and on NAT is generally adequate protection. Larger companies may find this inadequate.

You are ready to implement offsite storage.

  1. Which Offsite Storage Package? Keeping your policies in mind decide which Offsite Storage package is appropriate for your needs.
  2. How many units of Storage do you need? Determine the total volume of the data you need archived to Offsite Storage and review our guidelines on bandwidth and capacity planning.

Whats New?

2010.11.01 Digital telephone & PBX services expanded
Over the summer of 2010 OpenAccess has rolled out digital telephone service for ourselves, affiliated companies and a few customers who were willing to be 'guinea pigs'.  Overall things went better than we expected and we are now opening up our digital telephone service plans to more customers.

2010.10.21 IPv6 Transition
OpenAccess will be having a mid range time line for adoption and implementation of IPv6.  As most people know who are reading this, there is a certain 'chicken & egg' problem with IPv6 in as much for any organization to move to IPv6 requires that other organizations have moved to IPv6.

2010.07.15 NAS.COM wholesale VPS and WebHosting services
This fall, OpenAccess will be re-purposing the '' domain name to provide VPS and WebHosting services, primarily wholesale to web developers. If you have an e-mail address, or a personal website located at, those services will continue be supported although we will not be accepting new accounts.

2010.02.22 Joomla auto install wizard now available.
Due to popular request, we now have a Joomla auto-installer available on our newer cPanel® servers.  This allows customers to quickly and easily install Joomla on their website.  The auto-installer is available under the 'site software' section in the administrative interface of your webhosting account.

2009.10.25 OpenAccess begins internal testing for Windows 2008 Server hosting solutions.
OpenAccess is happy to finally be able to announce that we are beginning internal testing of cPanelŽ/Enkompass as a platform for our customers to be able to deliver Windows(c) 2008 Server solutions on.

2007.09.26 Changes in paper billing system.
Effective January 1st 2008 we will be doing what most of our competitors have been doing for years and adding a $1.00 surcharge for paper invoices.

2007.05.30 New web servers in production.
In May we got two new web servers in production. These machines are based out of our facilities in Seattle and were needed as we have about hit capacity on our existing webhosting infrastructure.

2007.03.15 Additional nationwide and global network capacity added.
OpenAccess is glad to announce that we have put into production a new circuit providing us with direct Tier-1 nationwide and global Internet transport.

2007.01.17 Verizon DSL speed upgrades complete
Today we did the work to convert all NAS.COM customers over to our faster connection into Verizon. Everybody should be seeing performance increases.

More News...

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